Sort multiple columns excel mac

The quick way to sort a table or data range is to select a cell in the column you want to sort. The first time you click this button, the sort is lowest to highest or alphabetical. Click the button again to sort highest to lowest or reverse alphabetically. If you do, the sort will be applied only to the contents of the column, not the entire table or data range.

Office 2011 for Mac All-in-One For Dummies

After 27 years, Microsoft changed the name of this feature from AutoFilter to just Filter? The Filter feature places a button to the right of each cell in the header row of a table or data range. Filter is turned on by default when you make a table, and you can see these buttons in the header row of a table. You can toggle Filter on or off by pressing Command-Shift-F.

When you click the Filter button in a column header, the Filter dialog displays.

Excel includes custom lists that you can sort by: In addition, you can create your own custom lists, for example, grade levels in a school, such as Freshman, Sophomore, Junior, and Senior. Once your custom list is created, to use it, in the Sort box, under Order , select Custom List. Type the values for your list in the order that you want them sorted, with a comma between each value. When you are finished, click Add , and then close the Custom Lists box. In addition, the previous procedure explains how you can create your own custom lists, for example, grade levels in a school, such as Freshman, Sophomore, Junior, and Senior.

If the data has a header row, select the My list has headers check box. Select the list that you want to sort by, and then click OK.

How to Sort Multiple Rows and Columns in Excel

The custom sort order applies only to the column specified under Column. To sort multiple columns by weekday, month, or another custom list, use the previous "Sort a list by two or three columns" procedure to sort each column separately. If the results are not what you expected, the data might contain dates or times that are stored as text or numbers, instead of as dates or times. To store the numbers in date or time format, select the column, and on the Home tab, select Date or Time in the Number Format box.


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  2. Excel for Mac 2011: Sort and Filter in Tables and Worksheets.
  3. Create a sorting rule.

In the Sort box, select Options , and then select Case sensitive. If there are cells formatted by cell color or font color in the column that you are sorting, you can sort by these colors. You can also sort by an icon set that was created by using a conditional format.

Because there is no default sort order for cell color, font color, or icons, you must define your own order for each sort operation. Under Column , click the blank space next to Then by , and then on the shortcut menu, click the column that you want to sort by. Under Order , choose whether the selected color or icon should be at the top or bottom of the list.

Be careful when you use this feature. Sorting by one column in a range can produce results that you don't want, such as moving cells in that column away from other cells in the same row.


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  • Alphabetize or sort by ascending or descending values.
  • Numbers for Mac: Alphabetize or sort data in a table in Numbers!
  • To remove table formatting so that you can sort one column, on the Table tab, select Convert to Range. In the Sort Warning that appears, select Continue with the current selection , and then click Sort. If the results are not what you want, click Undo. Data analysis begins with sorting. You can sort text A to Z or Z to A , numbers smallest to largest or largest to smallest , and dates and times oldest to newest and newest to oldest in one or more columns.

    You can also sort by a custom list that you create such as Large, Medium, and Small.

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    Or you can sort by format, including cell color, font color, or icon set. Most frequently, you will sort by column, but you can also sort by rows. When you sort, you rearrange data into some order. In contrast, when you filter, you hide extraneous data.

    Sorting Data Using Multiple Columns in Excel

    For more information about filtering, see Filter a list of data. When you sort on a range of cells, the sort criteria aren't saved with your workbook.

    Sorting In Numbers (#1033)

    If you want to save sort criteria so that you can reapply it the next time that you open the workbook, you can save the data as a Excel table. Save your data in a table when you are sorting multiple columns or if you create complex sorting criteria that takes a long time to create. When you reapply a sorting criteria, you may see different results. This can occur if values that are returned by a formula have changed and the sheet is recalculated.

    It can also occur if the range of cells or table column has had data added, changed, or deleted. You can also sort multiple columns of data so you can sort on multiple data points. Imagine you have a spreadsheet of company information. It has columns such as company name, revenue, number of employees, website address, and more.

    Excel for Mac Sort and Filter in Tables and Worksheets - dummies

    You may want to sort the list by annual revenue, but you may then want to sort by the number employees. This would sort first by annual revenue, and if two companies had the same annual revenue, it would then sort by the number of employees. You can select sort order such as smallest to largest or largest to smallest for each column you want to sort on. If your worksheet has a header row with labels for the columns, make sure the My data has headers is checked. If not, make sure it is not checked.